Where Your Data Is Stored

SOAP Note Buddy stores your data in two places: locally in your browser and in the cloud via secure sync. Here is how each works.

Local Storage (Your Device)

Patient data is stored in your browser using IndexedDB, a database built into every modern browser. This includes patient profiles, eval summaries, note history, and custom instructions. The data lives on your device and is accessible only through the extension.

Cloud Sync (Google Firestore)

Your data is also synced to Google Firestore, a HIPAA-compliant cloud database. Cloud sync provides two key benefits:

• Voice App access — your patient data is available when using the SOAP Note Buddy voice recording features
• Cross-device use — if you sign in on a different computer, your patients and settings come with you

All cloud data is encrypted in transit (HTTPS/TLS) and encrypted at rest using Google’s default encryption. Firestore is covered under the Google Cloud HIPAA BAA.

AI Systems (No Data Stored)

When you run Auto Fill or generate a note, your request is sent to Google Vertex AI for processing. The AI generates a response and returns it immediately. No patient data, scrubbed or otherwise, is retained in the AI system after the response is delivered.

To summarize:

Data Portability

You can export all your data at any time from Settings. See Data Export & Deletion for details.