SOAP Note Buddy Agency Plan
Roll out SOAP Note Buddy to your healthcare team in minutes. No sales calls, no contracts, just flexible pricing and a simple dashboard to manage everything.
Build Your Plan
Pick the seats you need. Mix and match. Change anytime. Volume discounts kick in at 10 seats and scale up to 20% off at 100+.
Best for PTAs, OTAs, SLPAs, CNAs, or any fulltime assistant. Unlimited notes, EHR auto-fill, AI Chat, templates — everything except Voice Scribe.
Best for PTs, OTs, SLPs, physicians, nurses, or any evaluating clinician. Includes everything in Base plus Voice Scribe (record visits hands-free, auto-transcribe to clinical notes).
Minimum 2 seats total. Add or remove seats anytime after purchase. Questions?
Volume discounts
Apply automatically at checkout. Renew at the same discounted rate.
Annual billing saves an additional 15% on top of any volume discount. Prices shown are Base / Voice per seat per month.
Agency Plan Features
Admin features built for running a healthcare team at scale.
One invoice, one card
Centralized billing for the whole agency. No more chasing reimbursement receipts from every clinician.
Centralized seat management
Add or remove clinicians from one dashboard. Reassign seat types as your team changes.
Domain auto-join
Anyone signing up with your work email domain joins the agency automatically. Skip the per-clinician invite chore.
One BAA on org letterhead
Signed once by your admin via a real signature flow. Covers every clinician on the plan. PDF downloadable anytime.
Member statuses at a glance
See every clinician's status — Active, Invited, Pending login, or Blocked — in one place. Reassign seat types or promote admins anytime.
Single point of contact
Your admin gets a direct line for support and questions, not a generic queue. Fast, personal response.
How it works
Pick seats & check out
Use the calculator. Sign the BAA. About 5 minutes.
Invite clinicians
Bulk-invite by email, or turn on domain auto-join.
Clinicians download & go
iOS app or Chrome extension. They're documenting the same day.
How much is documentation costing your agency?
Move the sliders to match your agency. See what's being left on the table right now.
Assumes SOAP Note Buddy cuts documentation time by ~70% and a typical visit takes 1 hour. Plan cost is the Voice seat rate at your seat count's volume tier with annual billing.
How we compare
Features vs. the top AI scribes, at a typical 50-seat agency size.
| Feature | SOAP Note Buddy | Freed | Heidi | DeepScribe | Abridge |
|---|---|---|---|---|---|
| Voice Scribe | ✓ | ✓ | ✓ | ✓ | ✓ |
| EHR Auto-Fill (any web EHR) | ✓ | — | — | — | — |
| AI Note Generation | ✓ | ✓ | ✓ | ✓ | ✓ |
| Custom Templates | ✓ | Limited | ✓ | — | — |
| Per-Patient AI Chat | ✓ | — | — | — | — |
| iOS app | ✓ | ✓ | ✓ | ✓ | ✓ |
| Chrome extension | ✓ | — | — | — | — |
| Agency dashboard (bulk admin) | ✓ | — | — | Enterprise only | Enterprise only |
| One-org BAA | ✓ | Annual contract | — | Enterprise | Enterprise |
| Published volume discount | Up to 20% off | — | — | Custom quote | Custom quote |
| Per clinician / mo (50 seats) | $64 | $99 | $99 | $129 | $250 |
Based on publicly listed competitor pricing as of 2026. SOAP Note Buddy price is the Voice seat at the 50–99 seat tier with annual billing (15% volume discount + 15% annual).
Agency Plan FAQ
Do you offer volume discounts for larger agencies?
Yes. We apply automatic volume discounts based on your total seat count: 5% off at 10–24 seats, 10% off at 25–49, 15% off at 50–99, and 20% off at 100+. The discount applies to every renewal, no promo codes or sales calls required — it's automatic at checkout based on your seat count. Annual billing saves an additional 15% on top, and you still get all the management features (one BAA, central admin, add/remove seats in seconds).
What's the minimum number of seats?
Two seats. Below that, individual signup at our regular pricing is the better path.
Is there a maximum?
No maximum. The 20% volume discount caps at 100+ seats, but you can buy 2 or 500 with the same self-serve flow — no sales calls, no contracts, no negotiation. Build your plan above and check out.
Can I add or remove seats at any time?
Yes. Add seats anytime from the admin dashboard — you'll be billed prorated for the remainder of the cycle. Remove seats anytime; the change takes effect at the next billing date.
Can I mix Base seats and Voice seats?
Yes. Most agencies do. For example, an agency might give Voice seats to therapists who dictate notes and Base seats to assistants who don't. Each clinician is assigned to a specific seat type by the admin, and seat types can be reassigned anytime.
How does the BAA work for an agency?
One Business Associate Agreement is signed by your agency admin via a secure signature flow (real signature, not click-to-accept). It covers every clinician on the plan. The signed PDF is downloadable anytime from the admin dashboard, and your clinicians can view it from their own accounts as proof of coverage.
What happens if a clinician leaves the agency?
The admin removes them from the dashboard, freeing the seat for someone else. Their patient data lives on their own device, matching our standard privacy model — nothing is centrally stored that needs migration.
Do clinicians on the agency plan get a free trial?
The agency itself doesn't have a trial — you're committing to the seat count you buy. But individual clinicians can always try the product first via our 7 day individual trial before you set up the agency plan.
How does domain auto-join work?
The admin enables it for your work domain (e.g., @yourpractice.com). Any new signup using that email domain is automatically added to the agency at a default seat type the admin chooses. Saves you from sending invites one by one. Common consumer domains like gmail.com cannot be set as auto-join domains.
Can I switch between monthly and annual?
Yes, anytime from your billing settings. Annual saves an additional 15% across all seats.
What EHRs and disciplines do you support?
SOAP Note Buddy works with any web-based EHR — we use AI-driven field detection rather than EHR-specific integrations, so it adapts to whatever EHR your team uses (Kinnser, Devero, Tebra, PointClickCare, Epic, Cerner, and many more). All clinical disciplines are supported: PT, OT, SLP, nursing, mental health, physicians, social work, and more.
I have a question that isn't answered here.
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Ready to Set Up Your Agency?
Pick your seats, check out, sign the BAA, and invite your team — all from one place. You can be live in minutes.
Build Your Plan